• Introduction2 min
• Understand Power BI service6 min
• Understand workspaces4 min
• Publish to Power BI service4 min
• Check your knowledge3 min
• Summary1 min

Practice Questions - Manage Workspaces in Power BI Service (30 Questions)

Section 1: Power BI Service Fundamentals

Question 1

What is the primary purpose of the Power BI service?

A) To create and design Power BI reports from scratch

B) To transform and load data from multiple sources

C) To publish, share, and collaborate on Power BI reports through a web browser

D) To replace Power BI Desktop entirely

Answer: C

Explanation: The Power BI service is the SaaS component that allows users to publish, share, consume, and collaborate on reports through a web browser at https://app.powerbi.com.

Question 2

Which statement correctly describes the difference between dashboards and reports?

A) Dashboards can have multiple pages, while reports are limited to one page

B) Dashboards can pull data from multiple reports and semantic models, while reports use only one semantic model

C) Reports are exclusive to the Power BI service

D) Dashboards offer more interactive features than reports

Answer: B

Explanation: Dashboards are single-page summaries that can pull from multiple sources, while reports have multiple pages but use one semantic model.

Question 3

What is a semantic model in Power BI?

A) A visual representation of data in charts

B) A collection of tables, relationships, and measures that define data structure

C) A single-page summary dashboard

D) A workspace container

Answer: B

Explanation: A semantic model is a source of data ready for reporting, containing tables, relationships, and measures.

Question 4

Which component allows designers to share related dashboards, semantic models, and reports together?

A) Workspaces

B) Apps

C) Tiles

D) Folders

Answer: B

Explanation: Apps package related content together, making it easier to find and access, with controlled distribution.

Question 5

What is created when you pin a visual from a report to a dashboard?

A) A link

B) A tile

C) A bookmark

D) A semantic model

Answer: B

Explanation: Pinning a visual creates a "tile" on the dashboard.

Section 2: Understanding Workspaces

Question 6

What are the two types of workspaces in Power BI service?

A) Personal and Team

B) My Workspace and Shared Workspaces

C) Private and Public

D) Standard and Premium

Answer: B

Explanation: "My Workspace" is private to an individual, while "Shared workspaces" can be accessed by multiple users with assigned roles.

Question 7

Which information is optional when creating a workspace?

A) Workspace name

B) License mode

C) Description

D) All are required

Answer: C

Explanation: Name and license mode are required, but description, image, and contact list are optional.

Question 8

Which license mode provides enterprise-grade performance with dedicated cloud resources?

A) Power BI Pro

B) Premium Per User (PPU)

C) Fabric Capacity

D) Power BI Free

Answer: C

Explanation: Fabric Capacity provides dedicated resources supporting advanced features like real-time streaming and larger models.

Question 9

What is the main limitation of Power BI Pro workspaces?

A) Cannot create workspaces

B) All users who access must have Pro licenses

C) No scheduled refreshes

D) Maximum 10 reports

Answer: B

Explanation: Pro workspaces require all accessing users to also have Pro licenses.

Question 10

Which icon identifies a Fabric workspace?

A) Star

B) Diamond 💎

C) Shield

D) Cloud

Answer: B

Explanation: Fabric workspaces display a diamond icon, while PPU workspaces have a slightly different diamond icon.

Section 3: Workspace Roles and Permissions

Question 11

Which role has read-only access to workspace content?

A) Contributor

B) Member

C) Viewer

D) Admin

Answer: C

Explanation: Viewers can only view and interact with content without making changes.

Question 12

You need someone to create content but not publish apps. Which role?

A) Viewer

B) Contributor

C) Member

D) Admin

Answer: B

Explanation: Contributors can create, edit, and delete content but cannot publish apps or manage workspace settings.

Question 13

Which role can delete the workspace itself?

A) Contributor

B) Member

C) Admin only

D) Both Member and Admin

Answer: C

Explanation: Only Admins have full control including workspace deletion.

Question 14

Members can perform which action?

A) Delete the workspace

B) Publish and update apps

C) Add new Admins

D) Only view content

Answer: B

Explanation: Members can manage content and publish apps, but cannot delete workspaces or manage Admin roles.

Question 15

When granting workspace access, you can assign roles to:

A) Individual users only

B) Security groups only

C) Individuals, security groups, Microsoft 365 groups, and distribution lists

D) Only users within your tenant

Answer: C

Explanation: Roles can be assigned to individuals and various types of groups for easier management.

Section 4: Publishing to Power BI Service

Question 16

What are TWO ways to add a report to a workspace? (Select TWO)

A) Publish from Power BI Desktop

B) Email the .pbix file

C) Upload a .pbix file directly

D) Export from Excel

Answer: A and C

Explanation: Reports can be published from Desktop or uploaded directly to the workspace.

Question 17

What is published along with a report from Power BI Desktop?

A) Only visuals

B) The semantic model (tables, relationships, measures)

C) Only the dashboard

D) Nothing else

Answer: B

Explanation: The semantic model is automatically published with the report.

Question 18

To publish to a specific folder in a workspace, you must:

A) Create the folder after publishing

B) Enable "Publish dialogs support folder selection" in Preview features

C) Request Admin permission

D) This feature is not available

Answer: B

Explanation: You must enable the preview feature first to publish directly to folders.

Question 19

Maximum depth of nested subfolders in a workspace?

A) 5 levels

B) 10 levels

C) 15 levels

D) Unlimited

Answer: B

Explanation: Workspaces support up to 10 levels of nested subfolders.

Question 20

When you upload from OneDrive for work, Power BI:

A) Copies the file once

B) Creates a connection and syncs changes approximately each hour

C) Requires manual re-upload

D) Converts to a different format

Answer: B

Explanation: OneDrive integration enables automatic syncing of changes approximately each hour.

Section 5: Scenario-Based Questions

Question 21

Sales team (20 people) needs access to view a report, but only 2 analysts should edit. Best approach?

A) Email .pbix to all

B) Create shared workspace: analysts as Contributors, team as Viewers

C) Create 20 individual workspaces

D) Upload to My Workspace

Answer: B

Explanation: Shared workspace with role-based access provides proper control and version management.

Question 22

5-user team needs AI capabilities and larger models without full Fabric Capacity. Which license?

A) Power BI Pro

B) Premium Per User (PPU)

C) Fabric Capacity

D) Power BI Free

Answer: B

Explanation: PPU provides Premium features for small teams without full Fabric commitment.

Question 23

When republishing an updated report, what happens?

A) New report created alongside old one

B) Shows impact and asks to confirm replacing semantic model

C) Old report auto-deleted

D) Must delete old report first

Answer: B

Explanation: Power BI shows potentially impacted items and requests confirmation before replacing.

Question 24

Employees need centralized access to sales, marketing, and financial content. What to create?

A) Multiple workspaces per department

B) Single dashboard with all tiles

C) An App packaging related content

D) Individual My Workspaces

Answer: C

Explanation: Apps package related content together for easy access across departments.

Question 25

50+ items in a workspace need organization. Which feature?

A) Tags

B) Folders and subfolders

C) Separate workspaces

D) Color coding

Answer: B

Explanation: Folders and subfolders (up to 10 levels) organize workspace content efficiently.

Section 6: Advanced Concepts

Question 26

Which feature is ONLY in Power BI service, NOT Desktop?

A) Multiple page reports

B) Dashboards

C) Table relationships

D) DAX measures

Answer: B

Explanation: Dashboards are exclusive to the Power BI service.

Question 27

Difference between promoting and certifying a semantic model?

A) Promoted models refresh more frequently

B) Certification indicates higher endorsement by designated reviewers

C) Promoted models are larger

D) No difference

Answer: B

Explanation: Certification requires review by designated reviewers; promotion is lighter endorsement.

Question 28

Which statement is TRUE about dashboards?

A) Only pull from single semantic model

B) Support same filtering as reports

C) Can display tiles from multiple reports

D) Can have multiple pages

Answer: C

Explanation: Dashboards are single-page but can display tiles from multiple reports.

Question 29

When to use App instead of workspace sharing?

A) When users need to edit

B) When sharing with large audience and controlling content visibility

C) When users need semantic model access

D) For personal reports

Answer: B

Explanation: Apps are ideal for controlled distribution to large audiences.

Question 30

Upgrading workspace from Pro to Fabric Capacity:

A) Pro users lose access

B) Pro users retain access

C) All users must be reassigned

D) Workspace is deleted

Answer: B

Explanation: Fabric Capacity supports Pro users, so they retain access after upgrade.

Answer Key Summary

1.C | 2.B | 3.B | 4.B | 5.B | 6.B | 7.C | 8.C | 9.B | 10.B

11.C | 12.B | 13.C | 14.B | 15.C | 16.A&C | 17.B | 18.B | 19.B | 20.B

21.B | 22.B | 23.B | 24.C | 25.B | 26.B | 27.B | 28.C | 29.B | 30.B

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